Create a journal automatically

Rather than manually enter journals, you can create automatic journals on the following workpapers:

  • Accounts Payable
  • Accounts Receivable
  • Bank Reconciliation
  • Term Loan
  • Hire Purchase
  • Expenses (Entertainment)
  • Use of home as office
  • Interest on overdrawn current account

When you create an automatic journal the relevant journal sheet will open if not already selected on the workbench.

  1. On the CCH Workpapers ribbon, select the preferred type of journal to create:
    1. Gross to D1: This option does not separate the net and GST components. It records the GST inclusive amount in the journal entry.
    2. Net to D1: This option separates the net and GST components. It records the GST and net amounts on two separate lines in the journal entry.
    3. Gross to D3: This option will create a journal entry which records the net and GST amounts separately, on the same line in the journal entry.
  2. On the CCH Workpapers ribbon, click the Create Journal button.
  3. Follow the additional instructions for your accounting software:
    • MYOB AO users: Determine whether journals need to be exported as cash or non-cash, then select or clear the Non-cash? check box as appropriate.
    • MYOB AE (MAS) users: Determine whether journals need to be exported as cash or non-cash, then select or clear the Non-cash? check box as appropriate. Enter the MAS 4 ledger client code underneath the check box.

    • Reckon One users:

      • The Ref column must be populated for each journal,

      • Account codes must exist in Reckon One

      • System accounts for Accounts Payable and Accounts Receivable cannot currently be posted to directly via the API.

    • Xero users: The journal heading column must be completed for each journal.
  4. Proceed to upload the journal to the general ledger.